GDPR Information
18 June 2026
To all members, parents and guardians, volunteers and supporters,
This notice provides an update on the way the 14th Bromley Scout Group collects, stores, manages and retains personal data relating to you and your young people. As a youth organisation entrusted with the safety, wellbeing and development of children and volunteers, we are required to maintain clear, lawful and transparent data practices in accordance with the UK General Data Protection Regulation (GDPR 2018) and the Data Protection Act 2018.
To meet these obligations, we process personal and sensitive, special category data so that we can:
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• maintain accurate membership records and contact information
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• ensure appropriate safeguarding and welfare measures
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• meet operational requirements for events, activities and risk management,
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• fulfil mandatory reporting and compliance duties,
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• support financial, governance and administrative responsibilities.
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This update applies to all members, parents and guardians of youth members, volunteers, employees, contractors, suppliers, supporters, donors and members of the public who interact with the 14th Bromley Scout Group.
Two documents accompany this letter:
• the updated Data Protection Policy, and
• the new Data Retention Policy.
Physical printed copies can be provided upon request, either in standard or large-print format. Please allow seven days for preparation, although copies are often available sooner. Requests may be made through your Section Team Leader or by contacting us at:
Contact14thBromleyScoutGroup@gmail.com
If you have any further questions or require clarification about how we manage your information, please reach out using the email address above.
Thank you for your ongoing support,
14th Bromley Scout Group, Trustee Board